Discover the true cost of your legacy tech stack
Most principals think their stack costs $1.50 per property. In reality, legacy systems average $10–$11 - the hidden tax on your profitability.
What You'll Discover:
• Your complete technology cost per property per month
• How you compare to agencies your size, state, and location
• Where the industry is heading and potential savings
• Exclusive insights from 100+ Australian PM agencies
Takes 2 minutes • Free industry report
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Tell Us About Your Agency
Every office is different, but none are immune to legacy drag. Complete your details to see where you sit. Join 100+ agencies who have already completed this industry benchmark comparison.
Additional Technology Costs
These costs add up fast and most principals don't realise how much admin and staff time is buried here
Time = Money
15 hours of staff admin a week = $40k/y in sunk payroll
Calculating Your Industry Position...
We're about to show not just what you spend — but the time you're losing and the upside locked in your legacy stack.
You're About to See:
Your Total Tech Cost Per Property Per Month
This is a metric most agencies have never calculated but is crucial for understanding your operational efficiency.
Industry Benchmarking
How you compare to agencies of your size, in your state, and location type.
Industry Insights
What the broader Australian PM industry is spending on technology.
Time is More Valuable Than Money
The money savings you will get from Ailo are important.
But before that, explore how your team's time is being spent - and how that could be improved.
Your Time & Value Analysis
This is an estimate of where your team spends time based on your portfolio
Property Managers are Happier with Ailo
They don't waste time on the worst, most emotionally draining tasks
(Annually)
(Annually)
For New Staff Members
Weekly Tasks (Hours)
| Task | Legacy Stack | With Ailo |
|---|
Annual Tasks (Days)
| Task | Legacy Stack | With Ailo |
|---|
Your Technology Cost Analysis
Your complete tech cost breakdown
per property per month
per property per month
Cost Comparison Breakdown
Your Cost Breakdown
See how your costs compare to industry averages
| Cost Category | Your Monthly Cost | Per Property | Industry Average |
|---|
The $10 Legacy Tax: What 100+ Agencies Revealed
Key insights from our analysis of 100+ agencies across Australia
The Hidden Costs Killing PM Profitability:
Trust admin is bleeding agencies dry: 84.5% of agencies are paying staff to do what technology should handle - averaging $6.85 per property. That's $68,500/year for a 1,000-property portfolio just on reconciliation.
Small agencies are drowning in fixed costs: Agencies under 250 properties pay 89% more per property because they can't spread the legacy tax. They need 0.5-1 FTE just for trust admin - a $50,000 anchor on growth.
The 15-hour weekly admin trap: Your PMs spend 15+ hours/week on tasks their system should automate. That's $40,000+ per PM annually in lost productivity - time that should go to retention and growth.
Regional agencies face double taxation: Paying $16.12/property vs $4.94 for metro agencies. Higher banking fees, more manual processes, same legacy systems - but fewer resources to fix it.
47% could cut costs tomorrow: Nearly half of all agencies are overpaying by $100,000+ annually. They just don't know it yet because the costs are buried in payroll, errors, and lost opportunities.
The Real Impact on Your Business
For a typical 700-property agency:
- • $84,000/year in hidden tech & admin costs
- • 780 hours/year of PM time wasted on admin
- • 2-3 months to onboard new staff (vs 60 days with modern systems)
- • 20% higher landlord churn from poor service delivery
- • $200,000+ locked value in inefficiency
The best-performing agencies have cut their total cost to under $8 per property. They've eliminated the legacy tax. Want to see how?
Based on analysis of 100+ property management agencies across Australia, including trust accounting costs, software licenses, banking fees, and administrative overhead.
What if there was a better way?
Instead of managing 5-8 different third party systems, what if you could consolidate everything into one platform?
The All-in-One Approach
❌ Current Complexity
- • PM Software third party system
- • Payment gateway provider
- • Bank transaction fees
- • Inspection tool subscription
- • Maintenance platform
- • SMS service provider
- • Bill automation system
- • Workflow management tool
✅ Simplified Future
- • One integrated platform
- • Single monthly bill
- • One support contact
- • Unified data & reporting
- • Streamlined workflows
- • Reduced admin overhead
- • Lower total costs
- • Better tenant experience
Real Agency Results:
Want to see how much Ailo can save you and get a PDF copy of your analysis?
Book in a quick chat with our team.
Your Complete Cost Comparison
See exactly how Ailo would impact your monthly and yearly costs
Your Current Total
per month
With Ailo
per month
Detailed Breakdown
| Category | Your Legacy Stack Time Tax | Your Current Monthly Cost |
|---|---|---|
| Financial Costs (10 items) | - | $0 |
| Time Costs (10 items) | 0 hrs | - |
| Your Monthly Total | 0 hrs | $0 |
Financial Summary
Your Current Legacy Stack
$0 per year
Ailo Total
$0 per year
Financial Savings
$0 per year
Time Summary
Legacy Stack Time Tax
0 hrs per year
Time with Ailo
0 hrs per year
Time Savings
0 hrs per year
What's Included in Ailo
All-in-One Platform
- Property Management Software
- Payment Gateway (fee-free)
- Bank Transaction Processing
- Inspection Tools
- Maintenance Management
- SMS Communications
- Workflow & Task Management
"The consolidation was a game-changer. One login, one bill, one support team."
- Ray White Agency (480 properties)
Important Notice: The figures presented in this cost benefit analysis are preliminary estimates based on information available at the time of production. These numbers are provided for budgetary planning purposes only and should not be considered final or binding quotations. Actual costs, savings, and benefits may vary significantly based on market conditions, implementation specifics, timing, and other factors. This analysis provides flexibility for quotation purposes and we reserve the right to adjust pricing and projections as needed.